30th Anniversary Conference, 28-30 September 2021, Bucharest, Romania

30th Anniversary Conference and General Assembly meeting of the ACEEEO
Date: 28-30 September 2021, Bucharest, Romania
Topics: ‘Youth Participation' and 'Campaign and Party Finance'
The annual conference focuses on the following issues:
Youth Participation:
- practical aspects: the role of key stakeholders (e.g. EMBs, international organizations and election officials) highlighting best practices in terms of voter education and communications;
- theoretical questions: the role and justifiability of the constitutional framework (e.g. the age limit) and the general trends related to youth participation.
Campaign and Party Finance
- how money is spent during electoral campaigns;
- how campaign- and party finance are regulated;
- transparency as a key aspect of campaign- and party finance.
Organizers
Permanent Electoral Authority of Romania
The Permanent Electoral Authority of Romania is an autonomous administrative institution with legal personality and general competence in electoral matters, which has the goal to ensure the proper organization and conduct of elections and referenda, as well as the transparency and control of the financing of political parties and electoral campaigns, in compliance with the Romanian Constitution, the domestic law and all relevant international and European standards.
Vision
The Permanent Electoral Authority carries out its activity in accordance with the principles of independence, impartiality, legality, transparency, efficiency, professionalism, responsibility, sustainability, predictability and legitimacy.
Mission
The Permanent Electoral Authority aims to fulfil the following missions:
- Guarantee the organization of periodic, free and fair electoral processes with efficient and transparent use of human, financial and economic resources;
- Ensure the correct and transparent financing of political parties and electoral campaigns;
- Implement an integrated electoral management;
- Ensure and constantly improve the legal and organizational framework of elections and referenda, both at national or local level, as well as the control of the financing of political parties, in accordance with the legal instruments of international law, the acquis communautaire and the constitutional provisions;
- Coordinate the unitary application, throughout the country, of the legal provisions in the electoral field and of the fulfilment of attributions and tasks by the other public authorities involved in the electoral processes;
- Educate the electorate and other participants to the elections;
- Ensure the external representation of the Romanian state, standing as its main vector of image in terms of the democratization status of Romania, measured by the exercise of electoral rights, equal opportunities in political competition and transparency in financing the activity of political parties and electoral campaigns.
Management structure:
Contact: international.affairs@roaep.ro
ACEEEO Secretariat
The Association of European Election Officials, formerly the Association of Central and Eastern Election Officials, was established in 1991. It is a non-governmental organization, an alliance that is independent from political parties. The Association’s main objective is to provide assistance for holding free and fair elections. In order to achieve this mission, the Association supports the operation of permanent election commissions and offices and actively contributes to the establishment of legal standards regarding the requirements for democratic elections. The ACEEEO organizes different meeting points for election professionals – conferences and seminars – and provides professional assistance and guidance for those who require it. By 2021 the ACEEEO counts 25 member-countries and several member-NGOs and keeps good partnership relations with the different international organizations in the field of elections.
Zsolt Szolnoki - Secretary General
István Áhi - Program Manager
János Mécs - Project Manager
Concept Paper
2021 is a milestone in the history of ACEEEO; this year we celebrate the 30th anniversary of our foundation. This year the Annual Conference will be centered around two themes: Youth Participation, on the one hand, and Campaign- and Party Finance, on the other.
First, ACEEEO celebrates by looking forward to the future of democracy and elections – to the youth. Today’s first voters will shape tomorrow’s democracy, it is therefore paramount to understand how the youth think, what attitudes they have, and how their meaningful engagement might be increased. ACEEEO has been devoted to this topic in the past and dedicates its activities in 2021 mostly to this theme.
The Conference approaches this complex topic from multiple angles, focusing, on more practical aspects, such as the role of key stakeholders (e.g. EMBs, international organizations and election officials) highlighting best practices in terms of voter education and communications. Those involved in communication with the youth will discuss questions such as what the most effective style and platform of communications is, or what the biggest challenges and most effective best practices are. Furthermore, theoretical questions should be discussed as well, such as the role and justifiability of the constitutional framework (e.g. the age limit) and the general trends related to youth participation. The Conference’s background assumption is that speaking about the youth is only fruitful if the youth themselves are included in the discussion, therefore young speakers will present, and the event will offer an opportunity to exchange experiences with young voters.
Second, the Conference deals with the topic of campaign- and party finance. In the modern political contest money and politics cannot be disentangled. The question how political actors receive funds, how they spend it, and how they need to report it is of utmost importance in any democracy. The Conference focuses on the question of how money is spent during electoral campaigns, either from dedicated campaign fund or from the general resources available to parties.
The Conference approaches the topic from a regulatory perspective as well; one key question from a comparative angle is how campaign- and party finance are regulated. Political parties may use various funds ranging from state subventions to micro-donations, but it often differs from country to country that from whom and in what amount parties and candidates may receive money. There is no single way to regulate money and politics, however, there are good practices to borrow, historical failures to avoid, and important trade-offs to recognize. Finally, a key aspect of campaign- and party finance is transparency. Different monitoring institutions, including state authorities and watchdogs from the civil society may help each other in protecting the integrity of the political process. Moreover, social media and the internet are both a challenge and an opportunity; they introduced new activities that should be regulated, however, they may also make the spending in the virtual space more transparent. These key stakeholders – state authorities, the civil society and companies – might learn from each other by exchanging best practices, as well as complement each other’s efforts, thus, providing equal opportunities in the competition and preventing malpractice.
Draft Agenda
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28 September 2021 (Tuesday) |
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14.00 – 15.00 |
General Assembly Meeting (for ACEEEO members) |
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15.00 – 15.30 |
Coffee break |
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15.30 – 17.00 |
ACEEEO 30: Leader’s forum |
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17.15 – 18.30 |
ACEEEO 30: The Honorary Club |
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19.00 – |
Dinner |
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29 September 2021 (Wednesday) |
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9.30 – 10.00 |
Official opening of conference and the exhibition
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10.00 – 11.15 |
Roundtable Discussion I. They vote for the first time, but not the last – General trends, Theoretical Considerations, Institutional Background of Youth Participation Chair: TBA Speakers: TBA |
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11.15 – 11.45 |
Coffee break, partially online- and/or hybrid group photography and partially online visiting the exhibition |
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11.45 – 13.00 |
Roundtable Discussion II. Money and Politics – Trends and the most important changes in the last two decades related to campaign finance Moderator: TBA Speakers: TBA |
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13.00 – 14.00 |
Lunch |
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14.00 – 15.15 |
Youth Inclusion Discussing youth participation with young voters from around the ACEEEO region in a world café format
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15.15 – 15.30 |
Coffee break |
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15.30 – 17.00 |
Roundtable Discussion III. Campaign Finance: Use cases. Or all the same? Moderator: TBA Speakers: TBA |
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18.00 – |
Cultural program, dinner |
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30 September 2021 (Thursday) |
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9.30 – 11.15 |
Workshops Workshop A – How to do it in practice? Voter Education and Communicating with the Youth INTERACTIVE SESSION WITH MODERATION Moderator: TBA Participants: TBA
Workshop B – A Practical Guide to Campaign Finance and COVID-19 INTERACTIVE SESSION WITH MODERATION Moderator: TBA Participants: TBA
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11.15 – 11.30 |
Coffee break |
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11.30 – 13.00 |
Lessons learned – What will remain after COVID19? Special Voting Arrangements in ACEEEO member states – Experiences of the past, Future of SVAs Moderator: TBA Speakers: TBA
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13.00 – 14.00 |
Lunch |
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14.00 – 15.30 |
Recapitulation speeches, conference findings. Official closing of the 29th Conference Chair: Zsolt Szolnoki, Secretary General of ACEEEO Speakers: Moderators of Roundtable I-III, Workshop A-B, and Lessons Learned
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16.00 – |
Cultural program, dinner |
The Association of European Election Officials gratefully acknowledges the generous support of the following organizations in 2021:










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