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Invitation to the 27th ACEEEO Conference

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INVITATION LETTER

to the 27th ACEEEO Conference

5-7 September, Vilnius, Lithuania

                  

                             

    

 

 

 

The Central Electoral Commission

of the Republic of Lithuania

 

Association

of European Election Officials

Budapest-Vilnius, 26 April 2018

Dear Colleague,

 

The Association of European Election Officials and the Central Electoral Commission of the Republic of Lithuania cordially invite you to the 27th Annual Conference and General Assembly meeting of the ACEEEO, which will be held on 5-7 September 2018, in Vilnius, Lithuania.

With the active participation of about 150 various electoral stakeholders, in this year we intend to discuss the topic of ‘Guaranteeing Voter Privacy, Security and Integrity’, with a special workshop on Cyber Security issues. In the recent couple of years, we face with emergence of new internal and external forces, which attempt to disrupt the electoral process and undermine the legitimacy of elections using new technology and methods. Now, more than ever, election management bodies must be diligent to understand and meet these challenges.

Please visit our website, where you can find all the relevant information: the Registration form, the Concept Paper of the Conference, the Draft of Agenda and other Practical Information. Here you may enter to the Registration Form directly.

Continuing the long-lasting tradition the ACEEEO Conference gives opportunity to the electoral officials to learn about the recent developments in the field of electoral technology. In the frame of the Exhibition and the Special Workshop, commercial companies producing electoral solutions will present their products to the participants of the event, focusing on the protection of voters’ information and all digital data used in elections; the securing technology of the voting process from a cyber-security perspective; the communication of trust towards voters; independence of elections; the importance of prevent fraud.

In case of any questions, please do not hesitate to contact the ACEEEO Secretariat at aceeeo@aceeeo.org.

In high hopes of meeting you in Vilnius,

Sincerely yours,

Zsolt Szolnoki

Secretary General

ACEEEO

CONCEPT PAPER

In recent years, voter trust in elections has been tested like never before. New forces, from outside and from within borders, attempt to disrupt the electoral process and undermine the legitimacy of elections using new technology and methods.  Now, more than ever, election management bodies must be diligent to understand and meet these challenges. The 27th annual conference of ACEEEO will address these issues in a practical manner that will enlighten and support EMBs in their daily quest to guarantee trust in elections for all voters and to ensure cyber security of the elections. The conference is organized around three keywords; privacy, security and integrity.

 

Privacy

Privacy of the participants is of utmost importance, thus the conference focuses on the one hand on the protection of voter information and all digital data used in elections. This includes websites, databases, data transmissions, election night reporting, etc.

 

Security

On the other hand, the conference focuses on the securing technology of the voting process (transmission of votes, internet voting system, etc.) from a cyber-security perspective. Possible threats, both seen and unseen will be discussed, with regard to the protection requirement, such as personnel, or plan of emergence.

 

Integrity

Finally, the conference deals with the importance of integrity of elections. This includes among others the communication of trust towards voters, independence of elections, the importance of prevent fraud and other topics related to integrity.

 

DRAFT AGENDA

5 September 2018 (Wednesday)

 9.00 - 17.00  Regional Electoral Jurisprudence Working Group (for invited guests)

15.00 – 16.00

Executive Board Meeting (for Executive Board members)

16.30 – 17.30

ACEEEO General Assembly Meeting (for ACEEEO members)

 

6 September 2018 (Thursday)

9.30 – 10.30

Official opening of conference and the exhibition

10.30 – 11.00

11.00 – 11.45

Group photo, visiting the exhibition

Presentations by CEC Lithuania

11.45 –  13.00

Plenary session I.

Why Voter Privacy, Security, and Integrity Matters – general background

14.00 – 15.30

Plenary Session II.

Seen and Unseen threats to elections

16.00 – 17.00

Roundtable discussion – Securing Voting process?

17.00 – 18.00

Roundtable discussion  –  Voter privacy

 

7 September 2018 (Friday)

9.30 – 12.00

Workshops

  1. Special workshop on Cyber Security
  2. Why Integrity matters?

13.00 – 14.15

Best practices from the world of elections – Communicating trust

14.15 – 15.30

Recapitulation speeches, conference findings. Official closing of the 27th Conference

 

CALL FOR PRESENTATIONS

We invite speakers for the following panels:

Plenary session II. - Seen and Unseen Threats to Election

This session will cover the practical aspects of the topic and would like to present best practices on detecting and overcoming threats to elections, and on preparing on organizational level for these threats. Presentations should give concrete examples of threats and practices from the field of privacy, security and integrity. Please check the concept paper. Presentation should not be longer than 10-12 minutes. 

 

Roundtable discussion – Securing Voting Process?

In this session, we would like to gather those EMB and international experts who have an experience with securing voting process. We would like to have a discussion on security measures on different levels of EMBs (polling stations, regional bodies, CEC, etc.), the possible new threats and the answers to them. Ideas, dilemmas, good or bad experiences are all welcome. The moderated discussion will involve 6-7 experts.

 

Roundtable discussion – Voter Privacy  

In this session, we would like to discuss the challenges and best practices related to the topic of voter privacy in different stages of electoral process. We aim to gather those EMB and international experts who have an experience with cases involving voter privacy and the means, with which voter privacy may be secured. Ideas, dilemmas, good or bad experiences are all welcome. The moderated discussion will involve 6-7 experts.

 

Workshop A - Special workshop on Cyber Security

In the recent years it has shown itself that cyber security plays a paramount role in elections. Cyber-attacks allowed foreign states to interfere with elections of other countries, posing a great threat to national security and sovereignty. We encourage EMBs and experts on cyber security to share their insights on the matter, i.e. how cyber security could be guaranteed and what are the biggest threats and new challenges. Workshop A, involving 2-3 speakers (15 minute presentation) and a longer discussion, deals with this topic.

 

Workshop B – Why Integrity matters?

The integrity of elections has far-reaching consequences with regard to the operation of the modern democratic state. Electoral integrity ensures that voters can exercise their power without the interference of inner or outer powers. In this section we are both keen on gathering practical and theoretical experiences and approaches on the importance of integrity of elections. What are the greatest threats if integrity is endangered? What is the future of electoral integrity in the 21th century? Workshop B, involving 2-3 speakers (15 minute presentation) and a longer discussion, deals with these topics.

 

How to Participate

Interested scholars or practitioners are asked to submit an abstract no longer than 500 words by 31 May 2018 to aceeeo@aceeeo.org (indicating also the panel of interest) along with a short (max. 150 words) bio. The organizers will choose abstracts and notify all scholars no later than 20 June 2018.